Amartus is a team of  Software Engineering Experts  devoted to providing highly specialized, tailored software development and integration services for networking, cloud & telecom companies.  We drive customer solutions and provide technical expertise and innovation to the connectivity domain. We are a company with head-quarter in Dublin, Ireland and an R&D centre in Krakow, Poland. We work with an international client base of top-tier communication and cloud service providers, and we are currently seeking for an Office Manager to manage our office topics, including administration and accounting.

Location: R&D office in Kraków (next to ICE)

As an office manager, you will be a key member of the operations team, responsible for the efficient coordination of office matters, supplies, and ensuring a smooth and safe document flow in the company. You will report to HR and Operations Manager.

Your scope:

• Oversee the guest and & employee experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
• Coordinate and cultivate relationships with clients and providers
• Ongoing cooperation with accounting in Poland and Ireland
• Support bookkeeping and budgeting procedures for the company
• Coordinate special projects with HR (especially personnel & benefits administration) and Operations as needed
• Oversee office interactions, responding to requests and questions
• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
• Oversee the day-to-day activities of the office as the main point of contact, keeping management informed of performance with routine and requested reporting
• Provide direct administrative supports, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
• Manage all aspects of the office’s space/infrastructure planning

Our requirements:

• 2+ years of office/ administration management experience
• Strong time-management and people skills, positive attitude
• Flexibility and multitasking ability
• Proficiency in Microsoft Office package, with aptitude to learn new software and systems
• Very good command of English (B2+)

Nice to have:

• Previous experience in IT/ software/ engineering company
• Previous experience with personal administration, benefits management and/or accounting
• Basic knowledge of Polish labor law

What we offer:

• Cooperation for a period of approximately 1.5 years with the possibility of extension
• Flexible forms of employment
• Competitive salary, based on your experience, knowledge and added value
• Vibrant, pet-friendly office space overlooking Wawel Castle
• Relaxed atmosphere at work & after work (occasional BBQs in the backyard, hikes and plenty of other)
• Free group English lessons with Native speakers